Administration Assistant

You’re agile, keen and open to meaningful work and opportunities that come your way.

Work in an organisation based on purpose, structure and process. You know that to make a meaningful contribution to our community and economy, there needs to be diligence in our operations.
 

In this role, you'll:

Provide essential administrative support to the team, ensuring smooth daily operations, including coordinating meetings and assisting with procurement and regular purchasing by raising POs, managing HR related data like leave requests etc. 

Play a critical role in the organization by maintaining registers and record-keeping, managing information archiving,updating relevant drives and  creating folders.
 
Collect and compile information to assist in the development of documentation and reports, which is a key aspect of the position.
 
Travel to various sites and branches to conduct stocktakes and record equipment and custodians for PPEs and other assets.
 
Independently monitor and track induction systems for our site workers.
 
Manage the PPE shared inbox to fulfill PPE orders for workers in accordance with specified guidelines.
 

For more information on this position and business unit, view the role description and the information pack. 

 
About you

As an autonomous operator, you thrive both independently and as part of a team.

You are eager to learn and grow while actively contributing to the team's success.

With exceptional attention to detail, you excel at multitasking and managing competing priorities effectively.

Your strong communication and stakeholder engagement skills allow you to connect with individuals at all levels.

You have the ability to think critically, adapt, and learn in a fast-paced, dynamic environment.

Highly organized, you maintain a high degree of accuracy in all tasks.

You are an enthusiastic and proactive office all-rounder who thrives in a busy environment and is eager to contribute to the success of the business.

Experience supporting senior leadership and managing office operations will enhance your effectiveness in this role. Prior experience in document control or archiving will be highly regarded. You must possess a valid driving license
 
Prior experience managing records, stocks and multiple sites will be highly regarded.
 

Who we are

Transport for NSW provides a safe, integrated, and efficient transport system. We connect people, communities and industry every day.

At Sydney Trains, our rail services keep Sydney moving by putting our customers at the centre of everything we do. We work with our local communities to deliver safe, timely and efficient rail services 24 hours a day, seven days a week.

Our trains and network are evolving to meet the needs of our customers now and well into the future. We’re continuing to integrate technological innovations that help us deliver a smarter and more sustainable network.
 

Join us

Our workforce is as diverse as the community we serve. If you’d like further information on our inclusion and diversity initiatives, visit Transport careers.

We offer a wide range of employee benefits, like our award-winning flexible and hybrid work options.

This is an in-person, on-site role.

What are you waiting for…? Connect with us.  Apply now!

Applications close: 11:59 pm Friday 11th April 2025

For more information about this role, please contact SHEFALI.UPPAL@TRANSPORT.NSW.GOV.AU.

Aboriginal people and people living with disability are supported throughout the recruitment process and at work, and we encourage you to apply. Visit Supporting Aboriginal people or Supporting people with disability for more info or speak to your talent team member to arrange any adjustments to how you interact with us. 

Need some help with your application? Take a look at our application tips video series.

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