Executive Assistant and Business Coordinator

You empower people to work in a way that works for them.

Work in an organisation based on purpose, structure and process. You know that to make a meaningful contribution to our community and economy, there needs to be diligence in our operations.

In this role, you'll:

Be working as part of high performing team delivering business services functions, you will

• Provide high-level confidential executive and administrative support to the Chief Investigator, including diary and calendar management, meeting coordination, and preparation of correspondence, submissions, briefs and reports.

• Act as a key liaison point on behalf of senior executives—managing information flow and ensuring communication is clear, timely and appropriately prioritised.

• Coordinate the delivery of corporate services and business operations across the agency’s senior leadership team, including areas such as Work Health and Safety, Records and Information Management, Contract and Procurement, Audit, HR/IR Management, and Business Reporting.

• Facilitate the smooth running of monthly governance and committee meetings.

• Support compliance with OTSI’s business management systems, contribute to continuous improvement, and partner with key stakeholders including Transport for NSW for the provision of enabling corporate services.

For more information on this position and business unit, view the role description and information pack.

About you

Your demonstrated knowledge and experience lending executive support and business services functions formed across roles you have held in the public sector will see you excel in this role.

You will be a pro-active thinker who can forecast and mitigate issues in a timely manner to ensure the efficient and effective operation of the business unit. 

• You're a proactive professional with demonstrated experience in providing executive support and coordinating business operations—ideally within the public sector.

• You anticipate needs, mitigate risks, and keep things moving, even in complex or sensitive environments.

• You have excellent written and verbal communication skills, with a strong grasp of corporate protocols.

• You’re comfortable managing confidential information, balancing competing priorities, and working independently while remaining responsive to team needs.

• You enjoy working collaboratively and can influence and coordinate across multiple stakeholders.

Who we are

The Office of Transport Safety Investigations (OTSI) is the independent ‘no-blame’ transport safety investigator for NSW. 
 
Our role is to improve transport safety and enhance public confidence in the safety of the network by conducting fair and balanced investigations and sharing safety lessons and insights with bus, ferry and rail operators, regulators, and other stakeholders who can take action to improve the safety of services. 
 
OTSI also manages the Confidential Safety Information Reporting Scheme (CSIRS) which gives transport workers a confidential way to make a report about a safety issue affecting a bus, ferry or rail service.
 

Join us
 

Our workforce is as diverse as the community we serve. If you’d like further information on our inclusion and diversity initiatives, visit Transport careers.

We offer a wide range of employee benefits, like our award-winning flexible and hybrid work options.

This role is hybrid-friendly, meaning you can mix in-person days at your team’s home base location with remote days. 

What are you waiting for…? Connect with us.  Apply now!

Applications close: 11:59 pm Tuesday 29th April 2025.

For more information about this role, please contact SALLY.MCDONALD@TRANSPORT.NSW.GOV.AU.

Aboriginal people and people living with disability are supported throughout the recruitment process and at work, and we encourage you to apply. Visit Supporting Aboriginal people or Supporting people with disability for more info or speak to your talent team member to arrange any adjustments to how you interact with us. 

Need some help with your application? Take a look at our application tips video series.

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