Senior Administrator/Executive Assistant- Talent pool

You put people at the heart and take pride in the impact of your work. 

Work in an organisation based on purpose, structure and process. You know that to make a meaningful contribution to our community and economy, there needs to be diligence in our operations.

In this role, you’ll:

Provide high-level, efficient administrative and clerical support services to ensure the effective operation of the business unit.

Coordinate and maintain diaries for senior management, take and prepare meeting minutes and agendas, including presentations.

Prepare reports, draft letters and documents, including copying, distributing and filing documents.

Conduct procurement activities, including raising purchase orders for requests for goods and services, reconciling and processing invoices.

Provide project and operational support, including monitoring and reporting on project plans, milestones, and deliverables.

Update and collate documentation and records to ensure the delivery of projects complies with agreed project management methodology.

Assist the team by providing a range of secretariat and administrative services, including coordinating meetings, preparing agendas, meeting documentation and other tasks to support project delivery.

Communicate with relevant stakeholders to provide updates regarding project status and implementation issues.

Work cooperatively and demonstrate a continuous improvement and growth mind-set by contributing and testing ideas for improving work practices, collaborating with internal and external business areas, to achieve objectives and work outcomes. 

For more information on this position, please click here to view the role description

Due to ongoing growth and development opportunities, TfNSW has rewarding opportunities for those candidates seeking permanent or fixed term contract opportunities in a Grade 5 Senior Administrator/Project Support officer position. This talent pool would be used for any upcoming opportunities in the next 18 months

About you

You will have demonstrated experience in providing clerical and administration support services with ability to exercise discretion and maintain confidentiality in handling critical and sensitive information.

You are confident, proactive and able to deliver multiple administrative and clerical support activities and services in line with agreed standards, timeframes and milestones, given tight timeframes and the need to maintain accuracy and attention to detail.

You must have strong demonstrable experience in administration and the following skills:

Demonstrated experience in business support, administration, and stakeholder management

Problem solving, research and data analytical skills 

Strong computer skills, particularly with Microsoft Office applications

Ability to manage one’s time effectively across multiple role deliverables

Demonstrated ability to work independently and if needed guide/mentor a team

Ability to multi-task and juggle competing priorities

High attention to detail

SAP Experience (desirable)

You are well organised, adaptable and possess the ability to work independently and within a collaborative team. 

Join us

Our workforce is as diverse as the community we serve. If you’d like further information on our inclusion and diversity initiatives, visit Transport careers.

We offer a wide range of employee benefits, like our award-winning flexible and hybrid work options.

Regional candidates are encouraged to apply. This is a Hybrid+ role designed for people living in NSW’s regions or further away from the role’s listed home base. It combines virtual work with in-person days at your team’s home base.

What are you waiting for…? Connect with us.  Apply now!

Applications close: 11:59 pm Wednesday 4th June 2025.

For more information about this role, please contact SHEFALI.UPPAL@TRANSPORT.NSW.GOV.AU.

People living with disability are supported throughout the recruitment process and at work. Visit Supporting people with disability for more info or speak to your talent team member to arrange any adjustments to how you interact with us. 

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